When it comes to event planning, businesses often believe they will save money if they take a DIY approach, usually delegating it to an administrative person as an “extra duty”.
This seems like a smart idea, but is it?
Here are 5 reasons why hiring a seasoned event-planner will save you money, stress and maybe even help you save face.
Experience Saves You Money
Experienced event planners know what costs to expect for each portion of your event, from catering pricing to décor to valet services and more.
We can suggest ways to save money in each of these areas and help you balance your priorities to stay within your budget.
Having Connections Gets You the Best Value
Event planners have a professional network of suppliers and vendors which means we can get discounts and deals, and help you get the highest level of service for your event.
The vendors we work with want us to keep hiring them for the many events we do throughout the year, so they give us their best prices and efforts. With a professional event planner in charge, your event will not only better-priced, it will also run more smoothly and feels like better ‘quality’.
Creativity and Focus Make Magic Easy
Event planners are very creative individuals who can create magic, taking your event topic and carrying the theme throughout every aspect of the event.
And we are there exclusively to help you create a vision for your event, and then to realize it for you. We are not bogged down by other non-event duties, deadlines, time-demands from other departments or internal politics.
We just help you dream it up, then we go to work to git ’er done for you. And we do it all in a quiet, behind-the-scenes way that doesn’t interfere with your ongoing workload. You may want to talk with us, but you never have to spend your time managing us.
Practice Makes Perfect
Depending on the magnitude of your event, managing the vendors, suppliers and guest list can become quite difficult, especially for someone less experienced or who has other duties pressing. Ask yourself: does Lee from HR really have time to do all this, and the ability to think it all through on-the- fly so our guests have a first class experience?
Seasoned event planners know what to expect and understand what will and won’t work for certain events and companies.
We organize all the lists and the timing of set-up and tear-down for your event. We know how long things take, and what to do when things go off-track. More importantly, our experience allows us to troubleshoot issues before problems even happen.
We plan and execute every part of the event from A-Z, incorporating all of your wishes and specifications. We do this in our sleep!
Relax, We Got This
Having an event planner for your next event will let you truly enjoy your own event. A good event planner will ensure the event is exactly how you want it and have it all under control before, during and after the event.
So you and your staff can relax and spend your time focusing on your guests and your goals, not your logistics.
Now that you know the value that experienced event planners bring, you’re probably wondering: how can I find one? Well, you’re in luck: I am one!
Call us or email us – we’d love to know more about how we can help you enjoy your next event to the fullest.
